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Documents come in
By mail or upload: invoices, packing lists, AWBs, BLs. CargoFlow recognises them and matches them to the right file
Customs declarations: from data entry to review
CargoFlow reads your shipment documents, prepares the declaration and stages it in the declaration system you already use. Your declarant reviews, approves and submits. No retyping, no extra screen to work in.
Documents come in
CargoFlow completes the file
Your declarant approves and submits
Return documents back in the file
What is CargoFlow?
CargoFlow is the intake layer in front of your declaration system. Mail comes in, documents are recognised and matched to the right file, the data is extracted, classified and validated, and the declaration is staged for your declarant's final check. Return documents such as T1s and duty statements flow back into the file automatically.
Built for customs brokers and freight forwarders. Not a generic document AI that still needs a year of integration work, but native connections to the systems you already run.
- From hours of lookup work to minutes
- Your declarant stays in control
- Works inside your existing system
- Every step in the audit log
The pain every forwarder knows, and what CargoFlow does about it
What changes
Document codes looked up in minutes, not in hours per declaration.
Errors caught before submission, not through a correction request afterwards.
Documents from a dozen mailboxes matched to the right file automatically.
Declaration ready when the shipment arrives, no cargo waiting.
Your declarants handle review and exceptions, not the retyping.
Handle more declarations with the same team, also at peak.
Why CargoFlow is different
Built vertically for customs brokers, not as a generic AI tool that happens to do customs too.
Reads what forwarders actually receive
Invoices, packing lists, AWBs and BLs, as PDF, Excel, mail or even photos. CargoFlow recognises the document, matches it to the right file and extracts the declaration data.
The whole file, not just the declaration
From mail intake to return documents: files are completed, forwarded to the right party, and T1s and duty statements come back into the file automatically.
HS codes and document codes
Classification is the easy part. The real time goes into document codes per commodity code and destination, including explicitly establishing that no document is required. That is what CargoFlow is built for, and it learns from every correction your declarant makes.
Connects to what you already have
The declaration is staged in your own declaration system. Your declarant keeps working in the environment he knows and remains the declarant of record.
How it works
From incoming mail to submitted declaration, with your declarant as the responsible party.
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Extraction and classification
Parties, commodity codes, value, weight and document codes are extracted from the documents and validated
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Declaration is staged
The prepared declaration sits in your own declaration system, with the totals shown prominently for the final check
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Declarant approves and submits
Your declarant remains the declarant of record. After submission, return documents flow back into the file automatically
Built for real customs systems
Since the move to modern declaration systems, responsibility for a correct declaration sits fully with the declarant. CargoFlow is designed around that.
Knows the systems in practice
Dutch DMS with its 99-line limit per declaration, the Spanish DUA, mandatory fields that are stricter than the message format. CargoFlow knows the practice, not just the specification.
Document codes as a core feature
The right document codes per HS code and destination, with an explicit outcome when no document is required. A complex declaration with dozens of commodity codes costs an experienced declarant hours of lookup work. That is the work we take out.
Regulation that keeps changing
Code sets change every year and new obligations keep arriving, such as CBAM and EUDR. CargoFlow keeps track of the requirements so your team does not have to work it out per shipment.
Validation before the final check
Consistency checks on value, weight, representation and document codes before the declaration reaches your declarant. He checks the totals and approves. Catch errors before submission, not through a correction request afterwards.
More than just the declaration
CargoFlow handles the whole forwarding file and is set up per customer for the flows you run.
Declaration types
From standard import and export to simplified declarations, warehousing and transit. Which types we set up first is decided together, based on your volumes.
- H1 import
- B1 export
- C1/I1 simplified
- H2 warehouse
- T1/T2 transit
- T2L union status
Around the file
- Pre-alerts and T1 requests to your partners
- Return documents such as MRNs and T1s back in the file automatically
- Completing documents and forwarding them to the right party
- Phyto and inspection documents (CHED) included in the file
See CargoFlow on your own shipment
Send us the documents of a real shipment and see what comes out: a prepared, validated declaration, ready for review.
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TRIAL DECLARATIONS
2
MINUTES TO START
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OBLIGATIONS
Manual work versus CargoFlow
What changes in the daily work of your declarants.
Aspect
Manual
With CargoFlow
Preparing a complex declaration
Hours of lookup and retyping
Minutes, declarant reviews
Error handling
Correction requests afterwards
Validation before submission
Document codes
Looked up manually per line
Suggested per HS code and destination
New regulation
Tracked by hand per shipment
Built into the system
Time per file
Grows with the workload
Flat, also at peak volume
Questions
Frequently asked questions
CargoFlow is the layer in front of your declaration system. It reads incoming shipment documents, matches them to the right file, extracts the declaration data, validates it and stages the declaration in the system you already work with. Your declarant reviews, approves and submits.
Want to see what it does with your declarations?
Book a demo on your own documents. You will see how it works on the shipments you handle every day, not on a polished example.
Direct contact with the team
Demo on your own documents
No strings attached